Job Information
UNIVERSITY OF TEXAS AT AUSTIN Accounting Associate, Development and Alumni Relations, Cockrell School of Engineering in Austin, Texas
Provide complex administrative support, project management and strategy support to the Development Team, individual Development Officers as well as the Development Specialist. Functions include, but are not limited to, assisting the Development Specialist with recording gift agreements/pledges, cash gifts and online gifts on the *VIP system. Research accounting records or gift records and run accounting or gift reports to resolve and maintain accurate transactions for the Development staff upon request. Assist departments with processing their gifts when a position is vacant on vacation or they just have a low volume. Work with Horn Raisers / Departments to set up new drop downs on the online giving page for their solicitations. Work with our DEV specialist on custom links for In Memory gifts. Prepare weekly gift report and other donor lists as needed like gifts In Memory Of. Also manage and report on endowment funds and our holding accounts until established. Prepare monthly Procard transaction log. Assist with managing and maintaining paper and electronic files. Ensure that accounting records are properly scanned, and archive paperwork per state-mandated guidelines. Create and process payment documents and purchasing documents. IDT charges and corrections, and account transfers related to gifts and department funds transfers. Create and submit Procard and Citibank Request Forms. Create and process Bursar deposits to assist the Scholarship Office occasionally. Work with all Engineering areas on non-monetary gifts. Ensure properly documented and submit formal Deans request for acceptance to UT for approval. Ensure proper coding on all transactions and reconcile accounts in *DEFINE. Order and maintain inventory of supplies and promotional items. Work with new vendors to complete Personal Identification Forms and set up in our data base. Oversee the processing and approval of RTA and reimbursement processes for the gift officers and staff of Engineering Development and Alumni Relations. Ensure everything possible is done by us to get a prompt reimbursement and not have delays. If we should have a request from Accounts Payable or Travel about a problem payment ensure that proper follow up is done, plead our case or make sure they get what is needed. Assist with functions sponsored by Development and Alumni Relations and the Deans Office. This includes not only being available on some nights and weekends to be at the event but also preparation in advance to ensure we have all the products, vendors, agreements, Official Occasion Forms approved prior to the event to ensure a smooth event and payment afterwards.Other functions as assigned.
