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Operations & Procurement Specialist - 33812 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Biochemistry & Molecular Genetics

Job Title: Operations & Procurement Specialist

Position #00791792 – Requisition #33812

Job Summary:

Key Responsibilities:

• Provide general office support for all department members, including mail coordination, phone list creation, office supply management, and oversight of shared spaces.

• Collect and record monthly personnel time data and produce bi-annual audit reports.

• Manage IT-based printer services, including user training and supply ordering.

• Serve as a backup approver for university conference room scheduling and communicate scheduling information.

• Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel reimbursements, and financial accounting.

• Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing and resolving discrepancies.

• Support the Chair with calendaring, travel arrangements, and expense reconciliation.

Work Location:

Hybrid Aurora, CO

Why Join Us:

Diversity and Equity:

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, healthcare administration, public administration, or a directly related field from an accredited institution.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• One (1) year of professional level business administration or related experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in office administration or management within an academic or research setting.

• Experience with University systems, including Concur, Marketplace, HCM, etc.

• Experience with Mac OS and Zoom.

• Experience with web development tools (Sitefinity) and content management systems.

• Experience managing social media platforms.

• Experience supporting diversity, equity, and inclusion initiatives.

• Experience or knowledge of CU Marketplace, HCM, CU Careers, M-FIN reporting.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Strong organizational skills.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

• Ability to independently establish work priorities, follow through, and meet established deadlines.

• Strong knowledge of Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Knowledge of procurement processes.

How to Apply:

.

Screening of Applications Begins:

Anticipated Pay Range:

or hiring range $55,975 - $71,201

or hiring range

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

Primary Location

Schedule

Posting Date

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This role is a fantastic opportunity for individuals who thrive in dynamic, multi-faceted environments and enjoy making significant contributions to the smooth operation of a department. By providing comprehensive office support, you will be the backbone of our team, ensuring that everything from procurement and travel accounting to office operations runs seamlessly. This position is critical to the efficiency and communication within the department, supporting both the everyday administrative tasks and the more specialized needs of our administration, researchers, and faculty. You will be directly involved in high-impact projects, such as coordinating the purchase of scientific equipment, and supporting the departmental diversity, equity, and anti-racism committee. Your work will also include maintaining and enhancing the department's web presence, which is vital for attracting top-tier talent and showcasing our achievements. Every day will bring new challenges and opportunities to engage with a variety of tasks, from assisting the department chair with travel arrangements to facilitating bi-monthly faculty meetings. This role is perfect for someone who wants to be at the heart of departmental operations, making a tangible difference in the day-to-day and long-term success of our academic and research missions.

– This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings in .

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease. As biochemists and molecular geneticists, we are amid an unprecedented time of discovery - our conception of the molecular biology of cells is going from the equivalent of grainy black-and-white to high-resolution technicolor. From deciphering the choreography of transcription complexes, chromosomes, and RNA molecules within cells to developing novel approaches to 3D molecular structure determination to understanding how viruses hijack a cell's machinery and alter its metabolome, the researchers in Biochemistry and Molecular Genetics (BMG) are at the forefronts of their fields both conceptually and technologically. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address. Questions should be directed to: Anthony Davis, anthony.j.davis@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=anthony.j.davis@cuanschutz.edu)

Screening begins immediately and continues until position is filled. For best consideration, apply by June 18, 2024.

The starting salary range () for this position has been established as . The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=hr.adacoordinator@cuanschutz.edu) ​.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20085 - SOM-BioChem&Molecular Genetics : Full-time : Jun 3, 2024 : Jun 19, 2024, 5:59:00 AM Posting Contact Name: Anthony Davis Posting Contact Email: anthony.j.davis@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5304815&targetURL=anthony.j.davis@cuanschutz.edu) Position Number: 00791792jeid-9c85f8e550671d45b989f7c7b184b3a4

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.