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Events Program Coordinator (OPEN RANK) - 34019 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Orthopedics

Job Title: Events Program Coordinator (OPEN RANK)

Position: # '00824346 – Requisition: # 34019

Job Summary:

• necessary approval paperwork

• registration site management

• arranging speaker travel and accommodations

• ensuring all onsite logistics are confirmed with vendors and venue

• attendee and volunteer communication and management

• Managing committee planning meetings

Why Join Us:

Diversity and Equity:

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and one (1) year of professional level experience in event management.

Senior Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and two (2) years of professional level experience in event management.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in venue and vendor contract negotiations

• Experience developing and tracking budgets, financial analysis experience

• Experience in event marketing and communication

• Experience in project management

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to remain professional in fast-paced, high energy environment

• Strong ability to manage multiple events at once

• Strong ability to self motivate and approach tasks with proactivity and initiation

How to Apply:

(only use if a cover letter is necessary)

Screening of Applications Begins:

Anticipated Pay Range:

or hiring range

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

Primary Location

Schedule

Posting Date

Unposting Date

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This position is responsible for aspects of event and program management for the Department of Orthopedics in collaboration with the Event Program Manager. There are generally around 30 events annually that this position will organize and oversee, in addition to numerous one-time events and programs that the department wishes to host throughout the year. This position involves managing the following events and functions: dinners, receptions, residency and fellowship recruitment and graduation activities in partnership with the Education Team, residency and fellowship alumni events, and the department holiday party. This position also involves managing a few multifaceted continuing education programs that involve anywhere from 20 to 200 attendees, including sponsors and speakers. These education programs range from a few hours in length to a few days in length. This position involves soliciting sponsorships and arranging speaker travel in addition to event management duties. This position will act as onsite event support to the Event Lead/Event Program Manager when necessary. This position involves high-level project management while incorporating the fiscal policies of the School of Medicine and CU Medicine. This position streamlines event registration and management by incorporating Cvent as the exclusive university registration platform and Marketing Cloud as the exclusive university communication platform. Key Responsibilities:

The Department of Orthopedic's mission is to provide the highest quality patient care and advance the field of orthopedics through innovation in research and education. We place a high level of importance on achieving and maintaining a diverse environment that fosters excellence and rewarding opportunities. The Research Division in the Department of Orthopedics is comprised of a core group of orthopedic faculty pursuing cutting-edge basic, translational and clinical study of the musculoskeletal system. Our research encompasses a broad array of focus areas: genetics of osteoporosis & scoliosis, bone biology, arthritis & joint biology, skeletal healing from the spine to limbs, stem cell biology & tissue engineering, growth plate injury & repair, brain injury-skeleton connections, and orthopedic pain management. We partner with an array of musculoskeletal investigators in various clinical and basic science departments across the 4 campuses of the CU system. Working in our group, you will benefit from a highly collaborative environment with numerous opportunities for career development. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Screening begins immediately and continues until position is filled.

The starting salary range (or hiring range) for this position has been established as Intermediate: $47,580 - $60,522 Senior: $51,438 - $65,429 The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=hr.adacoordinator@cuanschutz.edu) ​.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : External Relations : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20259 - SOM-ORTHO GENERAL OPERATIONS : Full-time : Jun 21, 2024 : Ongoing Posting Contact Name: Thomas Roller Posting Contact Email: thomas.roller@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5347621&targetURL=thomas.roller@cuanschutz.edu) Position Number: 00824346jeid-960a14f01dfc3b439e6dfc4c0a9507f0

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.