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Procurement Administrator

Augusta , Maine , United States | Purchasing & Procurement | Full-time

Apply by: June 27, 2024

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Department of Health and Human Services (DHHS)MANAGEMENT ANALYST IOpening Date: June 13, 2024 Closing Date:June 27, 2024 Job Class Code: 0392

Grade: 21 (Pro/Tech)

Salary:$43,492.80 - $58,531.20/yearPosition Number: 03020-4142Location: Augusta

Core Responsibilities:

As a Management Analyst I in the Division of Contract Management, you will:

• Assist with contract administration duties which include coordinating the tracking and approval of service agreements

• Provide light administrative support for DCM, as needed

• Manage the internal DCM website

• Track various initiatives.

• Assist to maintain and analyze data related to the RFP schedules

• Perform RFP coordination for all DHHS RFPs

• Respond to Freedom of Access Act requests on behalf of DCM

This position will interact with program management, the State Division of Purchases’ staff, and external vendors on a regular basis. The successful candidate must have strong communication skills and be organized. The Division of Contract Management is a support unit with a team atmosphere that experiences peak, high-paced periods throughout the year. You may also be responsible for assisting the team on contracts and other procurement-related tasks as needed within the Division of Contract Management.

Minimum Qualifications:

In order to qualify, you must have six (6) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

The background of well-qualified candidates will demonstrate the following

competencies:

1. Experience in the development and oversight of contracts and RFPs.

   2. A thorough working knowledge of Microsoft Office products, specifically Excel

      and Word.

2. Experience providing high quality customer service effectively to both internal and

   external customers.

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Agency information:

TheDepartment of Health and Human Services (https://www.maine.gov/dhhs/) (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The DHHS Division of Contract Management (DCM) provides financial and programmatic accountability for 1,500+ DHHS contracts. This position is located in Augusta. DCM coordinates the preparation of contracts and RFPs (Request for Proposals) for DHHS and ensures compliance to all State statutes, executive orders, and rules.

Application Information:

Please submit all documents or files in PDF format.

For additional information about this position please contact Jeanne Garza, Deputy Director of Contracts, at Jeanne.Garza@maine.gov.

To apply, please upload a current resume and a cover letter addressing each of the 3 competency areas listed above in the requirements section. To request a paper application please contact Ashley Smith at Ashley.Smith@maine.gov.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act .

  State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

  Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.