Job Information
State of Maine, Bureau of Human Resources Office Associate I in Augusta, Maine
Office Associate I
Augusta , Maine , United States | Administrative & Office Support | Full-time
Apply by: Sept. 25, 2024
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Job Class Code: 6540
Grade: 11
Salary: $17.04 - $23.52
Closing: September 25, 2024
Bureau of Motor Vehicles is seeking motivated candidates for the position of Office Associate I.
Join our team and be part of a rewarding career with ample opportunities for advancement. If you are passionate about contributing to the safety of the roads in Maine and have a keen eye for detail, we want you on our team!
At the Department of the Secretary of State , we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and provide great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making meaningful impact on the lives of our citizens.
Apply now and enjoy our superior benefits package, which includes 13 paid holidays, 12 sick days, and 3+ weeks of vacation to start!
Who are we?
The Bureau of Moror Vehicles is seeking self-motivated candidates to fill the Office Associate I position in the Records Retention unit. As a member of our team, you will play a vital role in ensuring the accuracy and timely processing of documentation for the bureau. It is imperative to the work of the bureau and providing the best experience for Maine citizens interaction with us!
Work hours for this position are Monday-Friday 8:00am-5:00pm.
Responsibilities include but are not limited to:
Processing of data by using data entry equipment and Oracle/Unibase/Kofax software on a personal computer.
Work involves the accurate and rapid validation/verification of data in standard form, scanning documents and validation/export.
Sorts and delivers mail.
Validation and verification of electronically imaged documents, verifies for correctness and completeness.
Work is repetitive and routine in nature.
Review, convert, enter, and correct the input of numeric, alphabetic, standard, and free form data to computerized format.
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Apply procedures, evaluate information, and make determinations from set data.
Establish and maintain computerized and/or manual filing systems.
Note and report computer hardware, software, and user program anomalies.
Correspond with the internal customers to receive/provide information and/or adjust complaints.
The candidate we are looking for will have the following skills:
High level of attention to detail.
Knowledge of query and research techniques.
Ability to lift up to 25 pounds with or without reasonable accommodations.
Ability to establish and maintain computerized and/or manual filing systems.
Ability to apply procedures, evaluate information, and make determinations from set data.
Ability to effectively monitor and ensure the flow and accuracy of data input and output in electronic form.
Ability to organize, amend, transfer information, and present in modified form.
Ability to communicate effectively, both verbally and written.
Ability to provide ongoing responsibility to train co-workers and assign and review the work.
MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates:
competency in applying a solid knowledge of modern office practices to perform complex office support tasks that are similar in nature, and
the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules.
Preference will be given to candidates with:
Knowledge of Kofax Software
For more information or questions, please contact:Matthew Dudley (Matthew.S.Dudley@maine.gov) or call (207) 441-4512.
Why join our team?
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
