Easter Seals Jobs

Summary Serves as an Administrative Officer providing administrative support to one or more groups within the Operations Support Directorate, AJW-1. Plans, develops, monitors and executes actions as required to manage administrative functions. Responsibilities Performs a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Acts as an individual contributor and/or member of a team for projects/ programs within a defined area of responsibility. Performs, monitors and tracks a variety of administrative tasks in implementing an office's administrative programs, policies, and procedures. Provides administrative support to management during the planning, developing, monitoring and execution of actions required to manage a wide array of office administrative functions. Applies experience and detailed knowledge of administrative processes and procedures to plan and accomplish assignments. Provides group, team, and sub-team managers information on the operation of assigned programs and the interrelationships of such programs. Typical assignments may include collecting, recording and analyzing data/information, conducting research, identifying problems, assisting higher level professionals in day-to-day operations. Provides written or oral explanations of administrative policies, maintains records, and assists with the coordination of new office policies and systems. Reviews invoices and provides assistance to the manager with invoice processing and funding reports. Receives incoming calls, greets visitors personally, controls Manager's calendar, schedules appointments and meetings after consulting with Manager. Creates agendas for quarterly management meetings. Schedules conference rooms and sets up conference call bridge lines for meetings. Replies independently to routine correspondence not needing the Manager's attention and is especially attentive to situations that require sensitive handling. Reads and reviews outgoing correspondence for procedural and grammatical accuracy and format, conformance to policies, factual accuracy, correct computations and ensures that it has been cleared by all interested parties. Coordinates workplace logistics, such as workspaces, computers/laptops, requests for phone services and wireless devices, finalizing move dates and other office logistics. Provides time and attendance (T&A) support; prepares correspondence and reports using word processing and spreadsheets. Processes incoming correspondence and tasks, ensuring timely and accurate distribution and follow-up. Performs daily collection and distribution of mail, maintains files, assumes responsibility for the accuracy of the filing/records management system and its adherence to the Privacy Act. Manages office supply inventory and makes purchases as required. Reviews travel authorizations and vouchers for administrative and procedural compliance. Gathers procurement requirements, prepares, submits, and monitors requisitions, and credit card purchases. Demonstrates some independence in planning time and using assigned resources. Prioritizes tasks and activities in coordination with a higher manager, project/program manager, team leader, or more experienced employee as needed. Contacts are primarily internal to the organizational unit with regular contacts with AJW and ATO to share information about the FAA, provide data and/or written analyses, and discuss the status of assignments. May have contacts with customers and other external parties on routine matters such as gathering information, explaining regulations, and discussing customers’ situations. Established policies/procedures provide guidance for most assignments but allows some discretion for the employee to select the most appropriate approach(es). Refers problems and work issues to a manager, project/program manager, team leader, or more experienced employee when guidelines are not available or applicable. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To view the complete qualifications standard, applicants should reference-U.S. Office of Personnel Management Group Coverage Qualification Standard for the Administrative Officer Series, 0341 https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-ADMIN To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-F, FG/GS-5/7/9 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience is: Experience submitting procurement requests and credit card purchases, reviewing invoices and preparing funding spreadsheets, and utilizing ACT space management and reservations systems. OR, Education substitution: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related If qualifying based on education, you must submit a copy of your transcripts. Qualifications must be met by the closing date of this vacancy announcement. Applicants should include examples of specialized experience in their Work History. Education Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each Knowledge, Skills and Abilities (KSA), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical order and referred to the selecting official for consideration. Some, all or none of the applicants may be interviewed. This is a bargaining unit position. This position is represented by AFGE 200: OPS Support AT Tech Center. Links to Important Information: Locality Pay , COLA