Easter Seals Jobs

Job Description

The purpose of this position is to provide Project Controls Transactional support for capital construction activities. You will be responsible for coding invoices received from Accounts Payable using accounting stream, documenting the coding in Excel, going through the approval process, and ensuring that Accounts Payable pays the invoices in a timely manner.

Responsibilities

• Process invoices, including investigating aging reports.

• Review and code Supplier Oracle invoices for correctness and process for approval/payment.

• Confirm that proper backup documentation is present or received.

• Ensure the invoice is matched to the correct PO number.

• Validate rates against PO and any associated SOWs or contracts.

• Verify accounting information.

• Identify invoice processing and payment delays through invoice aging reports.

• Collaborate with Accounts Payable Suppliers, Construction Personnel, and Con Ops management at each utility to resolve payment delays and ensure compliance with contracted payment terms.

• Monitor invoice aging reports and follow up with Project Coordinators to approve invoices in Oracle to ensure timely payments to Suppliers.

Essential Skills

• Project controls

• Invoice reconciliation

• Accounts payable/receivable

• Excel proficiency

• Oracle experience

• 2+ years of experience with invoice reconciliation and accounts payable

• 1+ year of experience using Oracle

• Experience in construction, data entry, accounts receivable, invoice processing, purchase orders, engineering projects, and construction administration

Additional Skills & Qualifications

• High School diploma or Bachelor’s degree (Finance degree preferred)

• Oracle Financial experience is a plus but not required

• Previous experience with invoicing, POs, and accounts payable is a plus

• Previous experience managing engineering or construction invoices is a plus but not required

• Open to entry-level candidates who are driven and would like to start a career in this space. If no experience, a finance or accounting degree is required.

Work Environment

This role offers a hybrid schedule, with in-office work required 3 days a week (Tuesday-Thursday). The standard work week is 40 hours, with core hours from 7 AM to 3:30 PM, and flexibility to start between 7:00 AM and 8:30 AM. You will be working on a team of 7.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Atlanta,GA.

Application Deadline

This position is anticipated to close on Feb 19, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.