Easter Seals Jobs

Job Summary

The purpose of this position is to provide advanced-level administrative support to the SVP, Chief Administrative Officer. The position will be required to instill confidence and trust by proactively identifying Executive’s needs and ensuring they are met. The position requires a focus on both results and building relationships. The position is also responsible for fulfilling certain operational aspects of the organization including writing, assembling, and distributing management materials and coordination of administrative duties.

Job Responsibilities & Accountabilities by Competency

Functional Expertise

• Schedules appointments and maintains calendar for the SVP, Chief Administrative Officer (“Executive”) and other management roles as required

• Maintains business calendars and scheduled meetings, coordinate travel arrangements (System Air and commercial flights, rental cars, hotels, conference registrations, board meetings, etc.), meeting logistics, resolves meeting conflicts and proactively plans to avoid any calendar mistakes or conflicts

• Monitors daily, weekly, and monthly activities to ensure attendance for scheduled meetings on-time and prepared with necessary materials

• Assists with Executive’s external commitments

• Answers and screens in-coming phone calls and reviews and screens email and postal and interoffice mail

• Completes bi-weekly timekeeping and monthly expense statements – reviewing and processing all expenses charged to company procurement card

• Handles information in a sensitive and confidential manner; work with all levels within the organization; work independently and with others; demonstrate good judgement and discretionary skills

• Handles incoming email messages that require action in a timely manner

• Handles planning and logistics for meetings and special events, including Management Council meetings and department team meetings (e.g., conference rooms, refreshments, audio-visual equipment, posting meeting material, participant invitations)

• Compiles and organizes sensitive data, documents or reports with discretion

• Anticipates needs and prioritizes meetings or tasks and responds according to the level of priority

• Establishes and maintains organized files

• Provides administrative support for the organization such as ordering supplies, new employee supplies, coordinating with building services, etc.

• Responds to and organizes requests for signatures

• Prepares PowerPoint presentations and designs professional documents as needed

• Conducts research and compiles data for consideration and presentation to Executive

• Coordinates professionally with other executive assistants and others across the Company

• Communicates with external clients or partners, representing the Company in a professional manner, to assist Executive in building relationships

• Develops strategic meeting occurrences for Executive with direct reports, other executives, and others to maintain relationships and consistent communication

• Regularly monitors all common areas to ensure that they are equipped with the necessary supplies

• Provides supplemental administrative support, on similar functions and responsibilities listed above, to the executive assistant to the CEO

Expectations:

• Processes confidential information; maintains confidentiality

• Proactively recommends systems and approaches to ensure the department is run efficiently

• Navigates the Company and organization effectively

• Provides excellent and proactive customer service to all employees

• Serves as liaison for addressing internal client inquiries; researches, resolves, and responds to inquiries with minimal guidance

• Coordinates with other organizations in the Company and with other subsidiaries under Southern Company

Qualifications

Education, Certifications/Licenses:

Required:

• HS Diploma with 5+ years’ experience or Bachelor’s degree in Business, Office Administration, or other field

Preferred:

• 7+ years experience supporting a Director or above

• Certified Administrative Professional (CAP) with the International Association of Administrative Professions (IAAP) or similar certification

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

• Demonstrated ability to work independently

• Ability to be self-directed and take a proactive approach to everyday responsibilities

• Ability to interface with diplomacy and tact at all levels, including executives, employees, customers and board of directors

• Excellent judgment and demonstrated ability to handle business with a high degree of discretion, confidentiality and diplomacy

• Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines

• Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

• In-depth understanding of the importance of day-to-day executive itineraries

• Superior verbal, written and interpersonal communication skills

• Keen sense of responsibility in managing other’s schedules

• MS Word - intermediate proficiency

• MS PowerPoint - intermediate proficiency

• MS Excel - intermediate proficiency

• Oracle - intermediate proficiency

• Time management skills

Working Conditions/Physical Requirements:

• Ability to work at a computer

• This position requires occasional travel for events such as, but not limited to: team buildings, lunches/dinners, training conferences, offsite meetings, etc.

• This position requires the ability to lift up to 10 pounds

• The position works in an office environment

Office Support

• Keyboarding = 80-90%

• Interpersonal communication – 50-100%

• Travel = occasional 0-15%

• On-call = Normal office hours with occasional after hours support 5-10%

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 9402

Job Category: Customer Service

Job Schedule: Full time

Company: AGL Services Company