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Administrative Assistant III Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3457

Job Title Administrative Assistant III

Position Title Administrative Assistant III

Position Type Non-Faculty

Number of vacancies 1

Salary

Department Admissions & Student Affairs

Position Summary

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

• With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

The Department of Admissions & Student Affairs is seeking a dynamic Administrative Assistant to join their team.

Positions in this job family provide administrative or professional support for departments, programs, divisions, and other organizational units. Administrative support work may be directly related to business operations, administration and clerical support. Responsibilities in this family address the general management of institution operations at the unit and/or department level. Typical functions include broad unit business operations, ancillary services management, clerical/secretarial support, etc.

Minimum Qualifications

• Associate’s Degree; Bachelor’s Degree preferred. In lieu of educational requirements, experience may be substituted on a year for year basis. Degree must be from a regionally accredited college or university.

• 2-4 years of related experience. Must type 50 WPM . Must be proficient in Microsoft Office Suite.

  Preferred Qualifications

• Bachelor’s Degree preferred. Degree must be from a regionally accredited college or university.

  Closing Date

  Open Until Filled Yes

  Special Instructions to Applicants

  Quick Link https://careers.msm.edu/postings/21591

  EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

• Provide administrative support to the undergraduate medical education program by performing duties which strengthen the program and support the educational needs of the students while assuring compliance with accreditation standards.

• Support the Associate Dean, IJME .

• Establishing and maintaining effective working relationships with employees, students, staff, faculty, and vendors based on mutual respect.

• Address the daily needs and concerns of MD, GEBS , and MPH students with the Assoc. Dean.

• Link MSM students to needed MSM resources.

• Use interpersonal skills with diplomacy to manage conflict with cooperation and collaboration within team settings. Flexibility to work effectively with multiple supervisors on a variety of projects.

• Document, monitor, and evaluate compliance with LCME and SACS accreditation standards,

• Perform annual residency program directors’ survey to obtain evaluation of MSM recent graduates’ performance in internship, perform analyses of these survey results and share with leadership and other stakeholders.

• Collaborate with the ASA team on orientation activities for matriculating MSM students.

• Support the process for MSPE development, processing, etc,

• Assist with data collection and preparation of accreditation reports and site visits.

• Assists UME manager in preparing the budget documentation; personnel action forms, requisitions, redistribution forms, etc.

• Plans and organizes departmental meetings, training sessions, and special events; and maintains the Associate Dean calendar.

• Organizes, plans, and maintains travel itinerary and travel arrangements for the Associate Dean.

• Processing of student reimbursement submissions, monitored by the UME program manager.

• Functions as a liaison between the students and the Associate Dean for Undergraduate Medical Education ( UME ) and Admissions & Student Affairs ( ASA ); Providing both parties with research to enhance event planning, scheduling of meetings, and resolving any anticipated inconveniences.

• Designs, develops, implements and maintains automated or manual records management system for the department; maintains confidential and personnel files for the department.

• Performs notary duties for the MSM student body.

• Addressing applicant inquires and assisting with resource direction.

• Provides logistical support for the Associate Dean which includes presentation preparation, report generation, and other various assignments.

• Prepares and composes reports, correspondence, and other documents as required; reviews for accuracy and completeness; maintains files for future references.

• Manages and monitors incoming correspondence (written and electronic), including review, screening, appropriate routing, and disposition; and maintains and updates related files

• Organizes and prioritized activities ensuring management of and follow through on assigned tasks. Compiles and communicates information and action item.

• Ability to maintain confidentiality of highly sensitive information. Absolute integrity and discretion. Working effectively with persons from diverse cultural, social, and ethnic backgrounds.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• Terminal degree (Ph.D., Ed.D., J.D. or other) from a regionally accredited college or university

• Masters degree from a regionally accredited college or univeristy

• Bachelors degree from a regionally accredited college or university

• Associate's degree from a regionally accredited college or university

• High School diploma or GED

• My college degrees were conferred but are not accredited or recognized by the Dept. of Education

• • Are you profiecient in Microsoft Office Suite?

• YES

• NO

• • Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

  Optional Documents

• Cover Letter