Easter Seals Jobs

The City of Ashtabula is seeking applications for the position of full time Finance Clerk 3 in the Ashtabula City Finance Department.

*Qualified individuals may apply for the position of Full Time Finance Clerk at: Ohio Means Jobs Ashtabula located at 2247 Lake Avenue, Ashtabula, OH  44004, until filled* All applicants must pass a pre-employment drug screen, and background check.  A copy of the job description and requirements are available upon request of application. 

Minimum Requirements:

• High School diploma or equivalent
• 2 years post-secondary education or related work experience of three (3) years in a municipal finance office; an equivalent balance of education and experience
• Ability to operate a computer including use of email, copier, fax machine, adding machine, phone system including use of voicemail, and other standard office equipment

General Statement of Duties: Assists with the day-to-day operation of the finance department; carries out responsibilities in some or all of the following functional areas: Sewer Billing, Accounts payable/receivable, Banking, Cash Handling, Customer Service, Data & File Management, Income Tax, Payroll and Purchasing.

Major Areas of Responsibility: Not Exhaustive

• Billing
• Cash Handling
• Data Entry & Retrieval
• Department Support
• Document Maintenance
• Payroll
• Purchasing

Primary Objectives:

• Finance and accounting support for the department of the Auditor
• Maintain confidentiality standards
• Implement best practices in the functional areas of public finance
• Enhance internal controls, separation of duties, productivity, quality, and customer service standards
• Timely completion of departmental duties

Examples of Duties and Responsibilities Billing

Process bills

Sewer billing point of contact

 Maintain database

Cash Handling

• Cash collections
• Review and verify other department deposits

Data Entry and Retrieval

• Utilize department software in support of sewer billing, payroll, accounts payable/receivable and income tax information
• Print, review and distribute department reports
• Bookkeeping

Customer Service /Department Support

• Answer phones and customer window
• Accept payments
• Maintain department supplies & inventory -- From requisition through request for vendor payment
• General correspondence
• Provide department support for payroll, accounts payable and income tax

Payroll:

• Under the direction of the HR/PR Administrator
• Payroll support duties as directed

Purchasing

• Create requisitions for the department
• Maintain Purchase order files

* Required Knowledge, Skills, and Abilities*

The individual should be self-motivated, discerning and adaptable with the ability to access need and execute plans without an excessive amount of supervision.

Job Requirements

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience in a municipal finance environment

Experience with accounting software and Microsoft Office products

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