Job Information
Ashley Community Schools Central Office Administrative Assistant in Ashley, Michigan
Ashley Community Schools is looking for a full-time Central Office Administrative Assistant
Employment type: FULL-TIME (12 months/260 days/40-hour week)
Hourly Rate: $17.00-$19.50 per hour
Benefit Package Includes: Medical, Dental and Vision Insurance. Vacation days, Medical days and Personal days provided.
Responsibilities:
- Maintain various filing systems and process incoming correspondence.
- Maintain files of paid and unpaid invoices and purchase orders in the MUNIS platform
- Prepare, verify, and distribute checks.
- Respond to expenditure questions from District responsibility centers/ departments.
- Process checks and make deposits. Prepare backup information for accounts receivable. Input of cash receipts.
- Reconcile accounts / reports/ projects/ timecards.
- Research unclaimed accounts payable checks; reissue to vendors.
- Assist with annual audit preparation.
- Ensure compliance with mandated postings and documentation for the Board of Education.
- Assist employees with insurance and FSA enrollments
- WillSub, METS and FOIA Coordinator
- Help with new hire paperwork and onboarding.
- Maintain personnel files, update employee certification and permit information as needed.
- Monitor and assist with ensuring compliance training is completed for all employees with Vector Training / Safe Schools.
- Process volunteer forms and fingerprinting requirements.
- Process daily mail (U.S. and internal).
- Maintain regular consistent attendance and punctuality.
- Maintain a professional personal appearance.
- Adhere to Board Policies.
- Maintain confidentiality.
- Perform all other duties as assigned.
Qualifications:
- High School diploma required; some college coursework preferred.
- Course work in various subjects such as: word processing, excel, computer software systems and office procedures. Three- five years' experience as an administrative assistant in a school district of comparable size preferred.
- Organizational skills, ability to work with minimum supervision, telephone and email etiquette.
- Knowledge and experience with the MUNIS platform preferred.
- Ability to interact positively and cooperatively with staff, students, parents, and community members.
The Board of Education of Ashley Community Schools does not discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, marital status, or any other legally protected characteristic, in its programs and activities including employment opportunities.
