Easter Seals Jobs

Job Title: Office ManagerJob Description

Manage and oversee daily office operations, including administrative support, office supplies, and equipment maintenance. Coordinate and schedule meetings, appointments, and travel arrangements for staff. Maintain office records, including employee files, project documentation, and financial records. Assist in the preparation of reports, presentations, and correspondence. Liaise with clients, vendors, and contractors to ensure timely and efficient communication. Implement and maintain office policies and procedures to improve efficiency and productivity. Support HR functions, including onboarding new employees, managing timesheets, and coordinating training sessions. Handle confidential information with discretion and professionalism. Manage office budgets and expenses, ensuring cost-effective operations. Provide general support to visitors and staff as needed.

Responsibilities

• Manage and oversee daily office operations, including administrative support, office supplies, and equipment maintenance.

• Coordinate and schedule meetings, appointments, and travel arrangements for staff.

• Maintain office records, including employee files, project documentation, and financial records.

• Assist in the preparation of reports, presentations, and correspondence.

• Liaise with clients, vendors, and contractors to ensure timely and efficient communication.

• Implement and maintain office policies and procedures to improve efficiency and productivity.

• Support HR functions, including onboarding new employees, managing timesheets, and coordinating training sessions.

• Handle confidential information with discretion and professionalism.

• Manage office budgets and expenses, ensuring cost-effective operations.

• Provide general support to visitors and staff as needed.

Essential Skills

• Bachelor's degree in Business Administration, Office Management, or a related field.

• 5+ years of experience as an Office Manager or in a similar administrative role.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Attention to detail and problem-solving skills.

Additional Skills & Qualifications

• Knowledge of civil engineering industry practices and terminology.

Work Environment

The work environment consists of an open workspace promoting interaction between employees. The partners value feedback and maintain a non-authoritarian approach. New employees are expected to be on-site five days a week initially, with work hours from 8:30am to 5:00pm, including a 30-minute lunch break (lightly enforced if not abused).

Pay and Benefits

The pay range for this position is $30.00 - $40.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Armonk,NY.

Application Deadline

This position will be accepting applications until Jan 31, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.