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Administrative Assistant III, Business Department

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Administrative Assistant III, Business Department

Salary

$4,154.00 - $4,985.00 Monthly

Location

Arapahoe County, CO

Job Type

Full Time

Job Number

GJB-000280 11/24

Department

Arapahoe Community College

Opening Date

11/22/2024

Closing Date

12/4/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Arapahoe Community College, 5900 S. Santa Fe Drive, Littleton, CO 80160

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

April Noblet, (303) 797-5693, april.noblet@arapahoe.edu

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

GJB-000280 11/24; Business Department

The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community.

Why Work at ACC?

• Benefits (https://internal.cccs.edu/human-resources/employee-benefits/) - We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.

• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.

• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Note: Work schedule for this position will be Monday through Friday, 8:00 a.m. to 5:00 p.m.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

Position greets visitors, answers phone, and emails, manages supply orders and inventory, coordinates and invoices facility use by corporate training groups, pays bills, organizes workflow, maintains student files, prioritizes and performs all necessary duties.

Serve as designated purchasing authority for the Business department and maintain a purchasing card. Coordinate purchasing to include purchasing card, vendor direct pay, purchase orders, and other methods as requested. Ensure all purchases comply with Colorado Fiscal Rules, ACC Purchasing guidelines, and other applicable regulations and guidelines. Allocate monthly charges and submit reconciliation reports within designated deadlines.

Create and maintain budget spreadsheets for each Business departments programs. Work with Business Faculty Department Chair to plan and forecast annual spending for budget accounts and hourly employees. Coordinate travel for the Business Department. Serve as primary liaison between Business Faculty Department Chair and students, faculty, staff, and the public. Support and contribute to the Business Department and college retention goals by advising students and responding to student inquiries, record and monitor concerns and formulate solutions to these concerns by interpreting and communicating institutional procedures and instructional rules. Resolve and/or refer student complaints.

Maintain and manage the database of Paralegal program graduates, ensuring accurate records of employment status, educational achievements, and contact information. Conduct outreach each semester to graduates and their employers to assess educational and employment status, and gather feedback on program satisfaction from both parties.

Coordinate Advisory Board meetings, including scheduling, rooming, catering, setup and tear down, taking minutes, and dissemination of information. Works with the Business Faculty Department Chair and advisory committee on scholarships; may involve collecting applications from students, verifying requirements/criteria, assisting the advisory committee in review, recordkeeping, and other related duties. Schedule, coordinate, and attend various events for the Business department including, but not limited to, job fairs, career days, and orientations. Create, update, and maintain the Business departments program information, marketing, and recruiting materials in conjunction with ACC Marketing Department. Works with the Business Faculty Department Chair to develop recruitment information, including brochures, program advisory guides, and program information sheets for students.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only

Thirty-six months (36) of clerical experience as listed above and performed as the primary function of the job. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.

OR

Education and Experience:

College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. A copy of your transcript verifying the required credits must be submitted at the time of applying in order to be considered. Redact your age-related information on your transcripts.

Conditions of Employment:Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide ACC Office of Human Resources with an official disposition of the charges.

Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Experience and ability to work in a fast paced customer service and data entry environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Prior work experience at a community college or other academic environment. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This post may be used to fill one or more similar positions in the future.

ACC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Americans with Disabilities Act (ADA) Accommodations: Arapahoe Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Angela Johnson, angela.johnson@arapahoe.edu, 303.797.5715.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angela Johnson, angela.johnson@arapahoe.edu, 303-797-5715.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Our Accommodations and Non-Discrimination policies, plus other helpful information, can be found publicly at arapahoe.edu/legal.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Arapahoe Community College Security, including crime statistics for the campus and surrounding area, please see the ACC Campus Police website under “Campus Safety”:https://www.arapahoe.edu/advising-support/student-support/campus-safety For a hard copy report, please contact the ACC Campus Police Department at 303.797.5800, Campus.Police@arapahoe.edu, or Room M2600 at 5900 South Santa Fe Drive, Littleton, Colorado 80120

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes

• No

  03

  Please describe your customer service experience in a professional environment. What has been your responsibility with regards to customer service?

  04

  Please explain your clerical experience as it relates to this position.

  05

  Describe your experience with Banner, Microsoft Office and other software applications.

  06

  Explain your experience maintaining a department budget.

  07

  Explain how you identify and correct errors in your work. Provide an example from your experience.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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