Easter Seals Jobs

Administrative Assistant III B,E, & Physical Sciences

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4768484)

Apply



Administrative Assistant III B,E, & Physical Sciences

Salary

$4,154.00 - $4,985.00 Monthly

Location

Arapahoe County, CO

Job Type

Full Time

Job Number

GJB-000055 01/25

Department

Arapahoe Community College

Opening Date

01/06/2025

Closing Date

1/14/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Arapahoe Community College, 5900 Santa Fe Drive, Littleton, Colorado, 80160

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

April Noblet, (303) 797-5693, april.noblet@arapahoe.edu

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

GJB-000055 01/25; Biological, Engineering & Physical Sciences

The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community. Why Work at ACC?

• Benefits (https://internal.cccs.edu/human-resources/employee-benefits/) - We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.

• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.

• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Note: Work schedule for this position will be Monday through Friday, 8:00 a.m. to 5:00 p.m.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This position will support and serve as liaison for Instruction’s Directors, Department chairs, faculty, instructors, students, Dean, College personnel and Vice President of Instruction in addition to advising students, both current and prospective, primarily about the program requirements for Biological, Engineering & Physical Sciences, and will cross-train and serve as backup for all disciplines within MAS. This position will:

• Seamlessly serve all students, faculty, and staff seeking assistance, regardless of the specific School involved in any inquiry.

• Support and contribute to Department, School, and College program recruitment and retention goals by managing and implementing recruitment and retention activities for academic programs; develop recruitment information with the chairs including brochures, program advisory guides and program information sheets for students; participate in recruitment activities as requested.

• Support and contribute to Department and College retention goals by advising students and responding to student inquiries, record and monitor concerns, and formulate solutions to these concerns by interpreting and communicating institutional procedures and instructional rules. Resolve and/or refer student complaints.

• Determine accuracy and completeness of contracts for full and part-time faculty and instructors; input data and verify accuracy. Resolve any contract/payroll discrepancies with Human Resources. Create teaching contracts for all faculty in Banner.

• Collect, enter, and verify class schedules each semester and ascertain that all information and codes (course credit, mode of delivery, site, course type, max enrollment number, and waitlist option) are correct. Implement and improve School schedule development process for Banner.

• Between all instructional Schools, clarify program-specific processes, rationales and procedures to instructors and new full-time faculty and assist with orientation and events as requested.

• Maintain various databases and data retrieval, including generating management reports from the data, for the School.

• Serve as designated purchasing authority for Department office supplies; order, sign for and reallocate purchases adhering to purchasing department procedures and deadlines.

• Develop and implement operational processes for programs within Biological, Engineering & Physical Sciences, including business processes for ordering supplies or catering for events, maintaining inventory, requesting signature approvals, developing department documentation processes; and developing program-specific processes, rationales and procedures for instructors and new full-time faculty. This also includes reviewing existing business

practices for process improvement, and updating and implementing business practice changes, such as improving and implementing the School schedule development process for Banner. These processes will be primarily used by department administrative support, staff, faculty, and instructors.

• Attend School/department chair meetings, Program Advisory Committee meetings, and others as directed; record, transcribe and disseminate minutes in a timely manner. Make physical arrangements for meetings (location, food service, clean up), as needed.

• Works as an extension of Student Recruitment and Marketing specifically for the Biological, Engineering & Physical Sciences programs to coordinate the elements needed to develop strong marketing materials such as postcards, signage, and brochures.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Three years of clerical experience as the primary function which must include experience working with and directly supporting executives in a large organization. Successful candidate must have extensive computer knowledge, and knowledge of correct English usage, spelling, and punctuation. In order to be considered for this position, your relevant experience must be documented on your application. Daily interaction with students, faculty and staff require that this position possess excellent customer service skills. Computer literacy is a must. Do not use "See Resume" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).

OR

Education and Experience:

College, university or non-correspondence business school course work from an accredited institution in Business or similar field may substitute for the clerical experience on a year for year basis. You must submit a copy of your transcripts with your application in order to be considered. Please redact age-related information on your transcript.

Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide ACC Office of Human Resources with an official disposition of the charges.

Preferred Requirements: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: experience involving a wide range of higher clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. High level of attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). High level of experience and ability to work in a fast paced customer service and data entry environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This post may be used to fill one or more similar positions in the future.

ACC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

Americans with Disabilities Act (ADA) Accommodations: Arapahoe Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Angela Johnson, angela.johnson@arapahoe.edu, 303.797.5715.

Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Angela Johnson, angela.johnson@arapahoe.edu, 303-797-5715.

Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Our Accommodations and Non-Discrimination policies, plus other helpful information, can be found publicly at arapahoe.edu/legal.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For information regarding Arapahoe Community College Security, including crime statistics for the campus and surrounding area, please see the ACC Campus Police website under “Campus Safety”: https://www.arapahoe.edu/advising-support/student-support/campus-safety For a hard copy report, please contact the ACC Campus Police Department at 303.797.5800, Campus.Police@arapahoe.edu, or Room M2600 at 5900 South Santa Fe Drive, Littleton, Colorado 80120

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes

• No

  03

  Please describe your customer service experience in a professional environment. What has been your responsibility with regards to customer service?

  04

  Please explain your clerical experience as it relates to this position.

  05

  Explain your experience working with and directly supporting management in a large organization.

  06

  Describe your experience with Banner, Microsoft Office and other software applications.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email