Job Information
University of Michigan Administrative Coordinator-Project Coordinator in Ann Arbor, Michigan
Administrative Coordinator-Project Coordinator
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How to Apply
RESUME REQUIRED (for both internal & external applicants):
You must attach a complete and accurate resume to be fully considered for this position.
Job Summary
The Michigan Clinical Research Unit (MCRU) is part of the Medical School Office of Research Clinical Trials Support Office; and is seeking an experienced, organized, professional candidate to provide administrative coordination support. This position will report directly to the MCRU managing director.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
This position has MCRU department scheduling responsibility. The candidate should be familiar with scheduling practices and have the ability to work within timelines and available space to schedule research participant visits for the clinical research teams that we serve.
The candidate will be responsible for review and dissection of protocol events that will be required at MCRU visits and be able to collaborate with study teams to develop the reference tools needed for each participant visit.
The candidate will be required to work in OnCore, including effort reporting as well as completion of MCRU task logs and other data entry.
The candidate will need administrative skills, including email correspondence with study teams, ability to schedule meetings, complete meeting Minutes, folder creation, document storage, etc.
This candidate will be considered the lead for MiChart orders and scheduling working with our study teams to assure completeness and correctness and will provide education and guidance as needed.
This candidate will serve as a process navigator relating to study start-up, amendments, revisions of reference tools and other documents, and will drive the internal processes for review and signoff.
The candidate must have demonstrated the following in his/her current position:
Competent performance and demonstrated skill set consistent with the needs of this position
Utilizes critical thinking skills to recognize and solve problems.
Communication and Respect.
Maintains a highly professional and positive attitude regardless of workload and stress level.
Inputs, retrieves and interprets data from multiple manual and computer based information systems.
Exhibits professional verbal and non-verbal communication skills.
Professional Leadership
Utilizes time in an efficient manner by completing assigned duties.
Performs procedures in a safe, efficient and cost effective manner.
Participates in meeting the educational needs of self and others.
Completes all other administrative duties as assigned.
Implements change to achieve identified team goals.
Team Work
Uses organizational skills to assure the team has the correct tools to provide efficient services.
Uses organizational skills to assure continuity of start-up activities in collaboration with internal staff, and our research partners.
Safely and appropriately delegates to other internal staff, as necessary.
Collaborates with MCRU managing director on all administrative coordination tasks.
Research and Quality Improvement
Acts as Safety Liaison for the department.
Participates in the Quality Improvement Process.
Expectations of the position:
Has critical thinking skills to cross cover within administrative and clinical areas, coordinates and performs multiple activities and problem solves.
Demonstrated ability to practice independently, set goals, promote teamwork.
Demonstrated ability to work collaboratively, efficiently, and communicate well with others (including peers).
Demonstrated abilities in interpersonal, verbal and written communication skills, organizational skills and problem -solving skills within all levels of the team and research partners.
Required Qualifications*
Five (5) or more years of recent research administrative experience which includes MiChart, scheduling, ability to read/dissect clinical research protocols, develop reference sheets for visits, knowledge of University systems such as eRRM and OnCore.
Desired Qualifications*
Clinical experience/background
Experience working in a clinical research unit
Computer/typing skills such as Microsoft Word and Excel
Work Schedule
Hours: 40 hrs/wk
Shift: Day shift M-F
Location: Remote
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
Selection Process
Michigan Medicine seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and to maintain the excellence of the University. We welcome applications from anyone who would bring additional dimensions to the University?s research, teaching, and clinical mission, including women, members of minority groups, protected veterans, and individuals with disabilities. The Department of Nursing, like the University of Michigan as a whole, is committed to a policy of nondiscrimination and equal opportunity for all persons and will not discriminate against any individual because of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, height, weight, or veteran status.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
255241
Working Title
Administrative Coordinator-Project Coordinator
Job Title
Admin Coord/Project Coord
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Mobile/Remote
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM CTSO-Resrch Innovaton(MCRU)
Posting Begin/End Date
10/03/2024 - 10/10/2024
Career Interest
Administration
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