Job Information
University of Michigan Administrative Assistant Associate in Ann Arbor, Michigan
Administrative Assistant Associate
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future.
Benefits include:
Generous time off, including vacation time, sick time, holiday and season days
A retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Strong commitment to work/life balance
Responsibilities*
Coordinate Plan Review activities for the EHS office
Answer, screen, and route calls appropriately
Provide support to other administrative staff
Coordinate all EHS vehicle maintenance & maintain records
Create workorders and follow through to completion
Assist with maintaining department contact lists, email distribution lists, and reference files.
Scan documents for electronic record keeping
Maintain office supplies
Act in accordance with the Facilities and Operations' guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment.
Other duties as assigned.
Skills You Have
Demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently.
Demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly.
Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.
Strong verbal and written communication skills including active listening.
Ability to build positive and productive relationships with individuals at various professional levels.
Prior customer service experience and phone experience.
Required Qualifications*
High School diploma or equivalent
One to three years of experience or equivalent combination of education and experience
Proficiency with Microsoft Office and/or Google Docs
Ability to communicate effectively with a broad range of people across all levels of the organization.
Excellent organizational skills with strong attention to detail
Demonstrated ability to exercise discretion and confidentiality
Passion for building strong working relationships and a commitment to promoting a positive environment
Must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based
Demonstrated excellent attendance record
Desired Qualifications*
Familiarity with U-M policies and procedures.
Previous experience using the following:
Google
M-Pathways
Zoom
Work Schedule
Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. This position is on site with no option for hybrid or remote work and is not eligible for Visa sponsorship.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
Facilities and Operations (F&O) seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.
F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
257650
Working Title
Administrative Assistant Associate
Job Title
Administrative Assistant Assoc
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Occup Safety Environ
Department
EH&S
Posting Begin/End Date
12/09/2024 - 12/16/2024
Salary
$37,000.00 - $41,000.00
Career Interest
Administration
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