Job Information
Municipality of Anchorage JUNIOR ADMINISTRATIVE OFFICER - Range AMEA / 12 in Anchorage, Alaska
JUNIOR ADMINISTRATIVE OFFICER - Range AMEA / 12
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JUNIOR ADMINISTRATIVE OFFICER - Range AMEA / 12
Salary
$24.75 - $31.58 Hourly
Location
3000 Arctic Blvd., AK
Job Type
Regular
Job Number
2024-00986
Department
Anchorage Water & Wastewater Utility
Division
AWWU Project Management PC
Opening Date
11/20/2024
Closing Date
12/5/2024 5:00 PM Alaska
Description
Benefits
Questions
Job Information
Open to the general public and any current Municipal employee.
This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.
DEPARTMENT: Anchorage Water & Wastewater Utility (AWWU)
HOURS OF WORK: Monday through Friday, 8:00 a.m. to 5:00 p.m.
LOCATION OF WORK: 3000 Arctic Boulevard
Example of Duties
This position provides administrative support to the Engineering Division, primarily the Project Management Section and the Project Controls work group. Performs the facilitation, coordination, administration and development of the operational and capital budgets, professional and miscellaneous construction term contracts. Implements the utility's capital improvement program and associated projects. This position will facilitate two-way communication, schedule meetings, take notes, direct telephone calls, take messages, and distribute mail. Provide clerical support by preparing memorandums, contract documents, maintaining project files, updating forms, inputting data into the P6 Project controls data base, preparing spreadsheets, transmittals and other documents related to the implementation of capital projects. This position is responsible for various administrative tasks associated with project controls and project related work functions and advises staff on the procedurally correct action associated with those functions. Performs other duties as assigned.
Minimum Qualifications / Substitutions / Preferences
MINIMUM OUALIFICATIONS:
Bachelor’s degree in Accounting , Business Administration, Computer Information Systems , Finance or similar discipline and experience in the field related to the position .
OR
Associate’s degree in Accounting , Business Administration, Computer Information Systems , Finance or similar discipline and two (2 ) years of experience in the field related to the position .
OR
High school diploma, GED or equivalent and four (4 ) years of experience in the field related to the position .
Preferences:
Alaska Driver's License for attending meetings off site or delivering supplies to personnel, contractors or the public related to engineering duties.
Additional Important Information
Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the Department for consideration prior to any non-AMEA applicants.
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify . E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (http://www.muni.org/Departments/employee_relations/Documents/DrivingConvictionsGuidelines.pdf)
All required certifications and licenses must remain current for the duration of employment.
Military Service Interview Preference :
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:
Once an applicant clicks the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday – Friday 8:00 a.m. - 5:00 p.m. Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:
Medical/Dental/Vision/Audio
Life Insurance
Dependent Life Insurance
Short Term Disability
Long Term Disability
Flexible Spending Accounts – Health and Dependent Care
Health Savings Accounts
Retirement:
State of Alaska Public Employee Retirement System (PERS) Program
401(k) and 457 Savings Plans
Employer Paid Benefits:
Employee Assistance Program
Paid Leave Plan
11 Paid Holidays
For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
Yes
No
02
Are you a current employee affiliated with the Anchorage Municipal Employees Association (AMEA)?
Yes
No
03
Which of the following best describes your level of completed education?
None / Less than High School
High School Diploma / GED / Equivalent
Associate's Degree in Accounting, Business Administration, Computer Information Systems, or Finance.
Bachelor's Degree in Accounting, Business Administration, Computer Information Systems, or Finance.
04
How many years of experience do you have in office engineering which include administrative support?
No experience
Less than 1 year
1 year to less than 2 years
2 years to less than 4 years
4 years to less than 6 years
6 years or more
05
Please describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
06
Do you currently possess a valid State of Alaska Driver's License or do you have the ability to obtain one by time of hire?
Yes
No
Required Question
Agency
Municipality of Anchorage
Address
632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501
Phone
(907) 343-4442
Website
http://www.muni.org/jol
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