Job Information
Municipality of Anchorage BID COORDINATOR (Jr. Admin Officer) - Range 12 / AMEA in Anchorage, Alaska
BID COORDINATOR (Jr. Admin Officer) - Range 12 / AMEA
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BID COORDINATOR (Jr. Admin Officer) - Range 12 / AMEA
Salary
$25.12 - $32.05 Hourly
Location
Anchorage, AK
Job Type
Regular
Job Number
2025-00119
Department
Purchasing
Division
Contract/Professional Services
Opening Date
01/22/2025
Closing Date
2/11/2025 5:00 PM Alaska
Description
Benefits
Questions
Job Information
Open to the general public and any current Municipality of Anchorage employee.
These positions are represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA
DEPARTMENT: Purchasing
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION OF WORK: 632 W 6th Avenue, Suite 520
Example of Duties
Provides administrative support to the Purchasing Department for the procurement of municipal supplies and services by drafting
Invitation to Bids (ITB) and Request for Quotes (RFQ) for commodity buyers, posts approved drafts to municipal E-Bid website and
Bidexpress site, set up pre-bid and bid opening meetings, attends bid openings to records bids to abstracts. Emails award letters
and unsuccessful notices to vendors in accordance with AMC Title 7.7.20.060. Files and maintains projects folders and prepares
files for end-of-year closeout. Manage Vendors Certificate of Insurance. Greet the public, answer a multi-line phone, and is the
primary contact to assist Vendors with registration of Supplier (ROS) and supplier Self Service (SUS) to assist with new and existing
registration questions and issues. Manage the general Purchasing Department email, sorting and distributing office mail and is the
department Social Media Coordinator in accordance with Policy and Procedure 16-5. Post all municipal surplus items to the
Muniverse website in accordance with Mayro’s Directives. Assists Executive Assistant with public records requests by researching
in SAP for required documentation within a specific time frame. Other duties as assigned
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED or equivalent and four (4) years of experience in the field related to the position.
OR
Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position.
OR
Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in the field related to the position.
Additional Important Information
Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
All required certifications and licenses must remain current for the duration of employment.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
Military Service Interview Preference:Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.
NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday; 8:00 a.m. to 5:00 p.m., Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:
Medical/Dental/Vision/Audio
Life Insurance
Dependent Life Insurance
Short Term Disability
Long Term Disability
Flexible Spending Accounts – Health and Dependent Care
Health Savings Accounts
Retirement:
State of Alaska Public Employee Retirement System (PERS) Program
401(k) and 457 Savings Plans
Employer Paid Benefits:
Employee Assistance Program
Paid Leave Plan
13 Paid Holidays
For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
Yes
No
02
Are you a current employee affiliated with the Anchorage Municipal Employees Association (AMEA)?
Yes
No
03
Which of the following best describes your level of completed education as it relates to this position.
High School Diploma / GED / Equivalent
Associate's Degree in Accounting, Business, Computer Information Systems, Finance or a similar discipline
Bachelor's Degree or higher in an Accounting, Business, Computer Information Systems, Finance or a similar discipline
04
How many years of experience do you have in procurement, finance, administration support or similar administrative responsibilities?
None
Less than 2 years
2 years to less than 4
4 years or more
05
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
06
How many years of experience do you have in government purchasing or contracting?
Less than 2 years
2 years to less than 4 years
4 years or more
07
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
08
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
09
How many years of experience do you have in private sector purchasing and contracting?
Less tghan 1 year
1 yearto less than 3 years
3 years or more
Required Question
Employer
Municipality of Anchorage
Address
632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501
Phone
(907) 343-4442
Website
http://www.muni.org/jol
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