Easter Seals Jobs

Summary You will be responsible for a wide range of administrative duties. Time will be split between providing support and assistance to the National Centers for Animal Health (NCAH) Occupational Health Clinic personnel and administrative support duties for the Safety and Security Unit, and the Center for Veterinary Biologics. This includes maintaining medical and other communications, advising and assisting the staff, and coordinating and performing administrative duties. Responsibilities The duties may include, but are not limited to: Conducts studies on workflow process and recommends solutions to problems in workload distribution, work processes, and procedures. Delivers briefings to managers on findings concerning correspondence workflow and makes recommendations for process improvement. Facilitates requests from Unit members to gather, correlate, and otherwise provide information on administrative processes, often with an immediate deadline. Receives telephone calls, email messages, and visitors to the clinic; responds to routine inquiries and refers to clinic staff as needed Assembles and maintains patient records following clinic policies and procedures to ensure patient confidentiality and protection of PII/PHI data Assists SSU offices with proper maintenance of files of correspondence, reports, records (including medical records), property actions, etc. Assists the Manager as a delegate in the electronic performance management system (ePMA), AgLearn, and similar systems with the preparation, review, and revision of IDPs and Performance Appraisals. Arranges travel for staff, including scheduling transportation, making room reservations, preparing travel authorizations and itineraries and preparing travel vouchers. Maintains time and attendance reports and transmits electronically to payroll office. Resolves discrepancies with NFC. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Processing of medical records in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards is preferred. Maintaining spreadsheets. Processing time and attendance records. Maintaining electronic calendars. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. This position is represented by a collective bargaining unit (union), specifically the American Federation of Government Employees (AFGE) Local 2315. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. Worksite Information: This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. Additional information regarding ad hoc, occasional, or reoccurring telework may be obtained at a later time from the hiring manager or program during the hiring process.