Easter Seals Jobs

Shipping and Receiving Assistant

Job Description

We are seeking a dedicated Shipping and Receiving Administrative Assistant to support dispatch, paperwork, data entry, and various administrative duties in a fast-paced warehouse environment. The ideal candidate will be comfortable working with truck drivers and able to work independently during overnight shifts.

Responsibilities

• Compile and maintain records of inbound and outbound shipments.

• Plan and direct driver's assignments, including checking them in, assigning their doors, and checking them out once the load is complete.

• Assist with checking in drivers and performing administrative duties for the warehouse.

• Run BOLs (bill of lading) for outbound transactions, print receipts for inbound transactions, enter customer changes, provide paperwork to warehouse leads, create orders for inbounds, and maintain spreadsheets and reports for shipping.

• Answer the phone and direct drivers to the correct doors for drop-off and pick-up of shipments.

• Use a 2-way radio to communicate with managers in the warehouse and work directly with them.

• Serve as the first point of contact for delivery drivers.

• Receive, count, and log cash received by carriers.

• Coordinate with warehouse and transportation to ensure shipping/receiving documents are completed accurately and timely.

• Verify and count products to confirm data accuracy in the system.

• Notify carriers and key team members of pending, no-shows, and/or unscheduled arrivals.

• Engage with drivers and reschedule appointments if necessary.

• Enter data into the warehouse management system (WMS) scheduler.

Essential Skills

• 1+ years of administrative support experience.

• 1+ years of inventory, shipping, and receiving experience.

• Experience working with drivers and bill of lading.

• Proficiency in Microsoft Office, particularly Excel.

• Strong data entry skills.

• 1+ years of dispatch and invoicing experience.

• Ability to maintain spreadsheets.

Additional Skills & Qualifications

• Experience with shipping and receiving.

• Longevity in previous positions, with 1+ years in each role.

Work Environment

The role involves working in a small office environment close to the docks, where the main door is frequently opening and closing with drivers coming in and out. You must be comfortable working in a cooler environment due to this. Additionally, you may assist with sealing trucks outside. This is a highly independent role, and you will be the only person in the shipping office from 11pm-2:30am. The schedule is Monday through Friday, 3:30pm-Midnight (or until the last truck is done), with a potential to switch to a day shift. The dress code is casual, consisting of jeans and a t-shirt.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Altoona,IA.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.