Job Information
New York State Senate Scheduler in ALBANY, New York
New York State Senate District 59Scheduler Job DescriptionThe office of NYS Senator Kristen Gonzalez is seeking a Scheduler. This staff member will manage the Senators calendar, daily schedule, any incoming meeting requests for both Albany and District offices, coordinate with all necessary parties to gather all pertinent details about events and meetings on the Senators schedule, and be responsible for compiling the Senators daily binder. The Scheduler will work closely with the Senator and Senior staff members to ensure that the Senators schedule reflects the needs and priorities of Senate District 59. The Scheduler will report directly to the Senior Advisor and the Chief of Staff. This position can be New York City or Albany-based.ResponsibilitiesPlan, organize, and schedule the Senators calendar, daily schedule, and any incoming meeting requests to both the District and Albany offices.Follow up with all parties (high-level officials, organizations, unions, advocates, constituents) to confirm meetings, appointments, and/or cancellations.Coordinate with necessary parties to gather all pertinent details about events and meetings, including scheduling requests, briefs, talking points, and any other items that may help the Senator be prepared for her day.Receive and respond to a high volume of emails.Compile the Senators daily binder with relevant scheduling details, talking points, meeting agendas and other materials.Manage the front desk receptionist space, including answering incoming calls and walk-ins to the office.Screen incoming calls, forward calls to the appropriate staffer using proper judgment, and take complete messages when needed.Coordinate routine maintenance for the office such as ordering and replenishing office supplies and request work orders for any necessary repairs.Staff meetings and events as needed.Work flexible hours including evenings and weekends.Key Abilities & ExperienceDemonstrated commitment to bettering the material conditions of working-class New Yorkers in and beyond SD-59Exceptional attention to detail and time management skills; excellent verbal and written communication skillsStrong desire and knowledge of performing administrative dutiesResearch and decision-making skills, including the ability to proactively find solutions and work independently and collaborate across a small teamDemonstrated ability to think and plan strategically, especially in a fast-changing, often high stakes environmentComfort/experience with a public-facing position and the ability to work with basic office computer applications including Microsoft OutlookAbility to treat confidential information with appropriate discretionCapacity to multitask and problem solve independently and with teamsStrong interpersonal skills, including ability to respectfully engage individuals from diverse backgroundsMust live in New York State upon beginning of employmentBonus points if you:Have speaking and/or writing knowledge of SpanishAre familiar with the needs of Northern Brooklyn, specifically Greenpoint & Williamsburg, Western Queens, specifically Long Island City & Astoria, or Lower Manhattan, specifically Stuyvesant Town, Peter Cooper Village, Tudor City, Murray Hill & Gramercy.Live within Senate District 59Salary & BenefitsSalary range is $60,000 to $62,000 per year for this full-time, overtime-exempt position. This position offers health, vision + dental insurance, a retirement plan, an opt-in life insurance policy, pre-tax transit and medical benefits. This is a
