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Executive Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, race, color, religion, sex, gender, sexual orientation, national origin, veteran status or any other characteristic protected by law.

About the Organization DRNY, the Protection and Advocacy System and the Client Assistance Program for New York State is seeking an individual with a passion for achieving justice for individuals with disabilities. With a focus on civil rights and disability justice, DRNY actively works to break down the systemic oppression of all people with disabilities. DRNY recognizes the intersecting legacies and effect of ableism, white supremacy, colonial capitalism, and gendered oppression on people with disabilities. Joining DRNY is an opportunity to challenge systemic abuse, neglect, discrimination, and rights violations through case-handling, individual and systemic litigation, public investigations, advocacy, and collaboration with stakeholders. DRNY is committed to examining bias, privilege, racism, and intersectional social change in all aspects of our work. DRNY is a civil rights advocacy leader and we are seeking new staff who will contribute to our values and mission.

Description

The Executive Assistant provides confidential project and administrative support to the Executive Team. The Executive Assistant is also responsible for assisting with the preparation, coordination, and confidential support of the Board and program council members.

Essential Functions

The Executive Assistant performs a wide range of duties, including the following:

• Maintain the Executive Director's schedule;

• Answer calls for the Executive Director and return calls as necessary;

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;

• Conserve Executive Staff's time by reading, researching, routing, date stamping, and filing correspondence;

• Draft, edit, and format letters and documents;

• Take notes during board and advisory council meetings and distribute as required;

• Collect and analyze information and report findings;

• Assist in the preparation and distribution of confidential and other information for Board and committee meetings;

• Assist in the coordination of meetings, materials, and record management for Executive Staff, Corporate and Board committees, and Advisory Councils as assigned;

• Plan and coordinate meetings, conferences, teleconferences, travel, and initiate telecommunications for Executive Staff;

• Assist in filing litigation materials, communication with courts, and maintaining records;

• Answer or direct client inquiries;

• Prepare reports by collecting and analyzing information;

• Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques;

• Contribute to team effort by accomplishing related results as needed;

• May be asked to provide multilingual client support;

• Participation in committees, task forces, and other organization-wide groups; and

• Other tasks as assigned.

Qualifications

• Bachelor's degree preferred;

• Executive assistant experience preferred;

• Working knowledge of Microsoft Office Suite and Adobe;

• Experience working with or for people with disabilities preferred;

• Ability to accurately type at 60 words per minute;

• Strong research skills;

• Strong communications skills;

• Strong organizational skills;

• Ability to work with diverse groups of individuals;

• Multilingual skills preferred;

• Must work and reside in New York State.

Working Conditions

The Executive Assistant may be asked to perform work in an office environment. This position will be working primarily remotely. The role requires some travel within and outside the state as necessary. The role requires occasional work after-hours.

The annualized salary range for the Executive Assistant position is between $55,000 and $65,000.

DRNY offers a comprehensive benefits package to full-time employees. This includes employer-paid premiums for health, dental, vision, life, and disability insurance. Full-time employees also receive generous paid time off benefits and are eligible for our SEP IRA and 403 (b) retirement plans. There are currently two employee affinity groups, a Mental Health Resource Group, and a BIPOC Employee Affinity Group.

To view more about our organization, check out our YouTube videos highlighting DRNY's mission in advocating for the civil rights of individuals with disabilities. Please visit ourDRNY YouTube Channel (https://www.youtube.com/channel/UC4JcJEFJXGgiZwE4zbw2BKg) and review ourDRNY Press Releases (https://www.drny.org/page/press-releases-27.html) .

Position Requirements

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

Location Disability Rights New York - Albany

Position Executive Assistant

Number of Openings 1

This position is currently accepting applications.