Job Information
University at Albany Administrative Manager in Albany, New York
Location: Albany, NY Category: Promotional Posted On: Fri Oct 4 2024 Job Description:
The Administrative Manager reports directly to the Chair of the Department and provides support to assist in ensuring the faculty's greatest effectiveness in their primary roles as teachers and researchers. The Administrative Manager for the department will provide coordination pertaining to fiscal, personnel and facilities management. The incumbent will routinely interact with the Budget, Accounting, Purchasing and Human Resources offices, as well as CNSE faculty and staff.
Primary Responsibilities:
Monitor and analyze all fiscal account activity, personnel management, facility management, and related academic affairs support including enrollment management, course scheduling, recruiting, advising, and alumni affairs.
Monitor department budget and expenditure requests and review the reconciliation of expenses for accuracy.
Hire department student personnel; provide oversight for CNSE's human resource/personnel matters; assist in onboarding for staff, faculty and student personnel.
Assist in managing CNSE spaces and serve as point of contact for Facilities Management.
Serve as Department liaison, troubleshoot issues with all campus administrative offices including the College Office, Computing Center, Graduate Education, Registrar, Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing, Accounting, Summer Sessions, and Undergraduate Education.
Supervise administrative assistants, work-study students and student assistants assigned to the department office. Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.
Other reasonable duties as assigned
Functional and Supervisor Relationships:
Reports to the Department Chair
Supervises the following positions: administrative assistants, work-study students and student assistants
Job Requirements:
Minimum Qualifications:
Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
Minimum two years of professional experience in an office setting
Previous experience with Microsoft Office and proven ability to learn and use new technology
Evidence of attention to detail and strong organizational skills
Evidence of strong interpersonal and communication skills
Ability to handle multiple tasks simultaneously, prioritize, and complete assignments accurately and in a timely fashion
Demonstrated ability to work independently and as part of a team
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
Preferred Qualifications:
Experience working with faculty/staff in a higher education setting
Experience with budgeting, accounting, purchasing and HR policies and guidelines
Familiarity with University systems, such as PeopleSoft, Business Intelligence, Slate, EAB, etc.
Additional Information:
This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration:
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment (temporary employees are not eligible).
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) .
Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $57,000
Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records)
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=181770
