Easter Seals Jobs

Description:

The Accounting Operations Assistant/Administrator is responsible for the general operation of the office.

Duties and Responsibilities:

· Client Communication : Provide excellent customer service and tech support, including direct communication with clients to address inquiries and resolve issues

· Data Management : Utilize Excel to manage payroll data, export and manipulate spreadsheets from Bullhorn, and ensure data accuracy during pre-checks in UKG

· Operations Support : Oversee billing, invoicing, and payroll processes, including reviewing timesheets for accuracy

· Accounts Receivable : Manage AR processes, including invoicing, tracking aging (30/60/90 days), and creating detailed financial reports

· Reporting : Build and maintain operational and financial reports to ensure smooth workflow and data transparency

· Provide support for the team which may include sending candidate paperwork, client contracts, and executing full life cycle of job orders

· Provide support to Senior Associate, Operations, including travel arrangements, scheduling, preparing reports, and letter composition

· Review client and Vaco contracts; work with legal as appropriate

· Provide support for consultants and producers regarding payroll, expenses, and benefits questions and/or training, along with approving as appropriate

· Responsible for weekly invoicing to clients, including monitoring aging reports and past due accounts

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Desired Competencies:

· Accountability - Holding self and others accountable to meet commitments.

· Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Self-directed with an innate drive to succeed; confident and resilient; accepts feedback with a desire for continuous improvement. Able to work with a sense of urgency and meet tight deadlines; organized, detailed, and driven.

· Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Develops written communication that is clear, concise, grammatical, and engaging.

· Customer focus - Building strong customer relationships and delivering customer-centric solutions.

· Resourcefulness - Identifying, securing, and deploying resources effectively and efficiently.

· Situational adaptability - Able to adapt approach, mindset, and actions depending on the situation to best meet business objectives. Displays emotional intelligence competencies of others-awareness and others or relationship management by recognizing situational cues and adapting response and demeanor for success.

Education and Experience:

· Bachelor’s degree preferred

· At least 1-2 years’ experience in recruiting industry or similar role

· Proficient in Microsoft Office Excel/Suite

· Bilingual in French/English

Location: Remote

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California residents may also access Vaco’s HR Notice at Collection for California Applicants and Employees (https://www.vaco.com/wp-content/uploads/2021/03/VACO-Modified-Regs-HR-Notice-at-Collection-Final-1-converted.pdf) .

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.