Easter Seals Jobs

Job Title: Office Manager

Job Description

This is a PART TIME ROLE, Monday - Friday, 9am-1pm. 3 month contract covering a leave of absence, potential to extend or convert but not promised. We are seeking an organized and dedicated Office Manager to ensure the efficient operation of our office and breakroom. The successful candidate will be responsible for maintaining cleanliness, managing mail and packages, overseeing office supplies, and providing clerical support to the management team.

Responsibilities

• Ensure the office and breakroom are neat and tidy.

• Ensure packages are received and distributed, and FedEx packages are sent on time.

• Sort mail; scan and/or distribute to the appropriate person.

• Regularly check the facility to ensure that janitorial staff are cleaning the facility to our standards.

• Assist with purchase orders and maintain accurate and up-to-date records.

• Ensure office machines and equipment are well maintained, including cleaning and repairs.

• Provide clerical support as needed to the management team.

• Maintain snacks and beverages for the breakroom, placing orders weekly.

• Maintain inventory of office supplies and order new supplies as needed.

• Maintain office files.

• Perform other related duties as assigned.

Essential Skills

• Office management

• Microsoft Office

• Administration

• Outlook

• Data entry

• Customer service

• Purchase order management

• Administrative assistance

Additional Skills & Qualifications

• High school diploma or equivalent

• Minimum two years of administrative/office/clerical experience required

• Effective communicator, both verbally and in writing

• Excellent interpersonal and customer service skills

• Strong attention to detail and follow through

• Proven ability to manage time and meet deadlines

• Proficient with Microsoft Office Suite or related software

Work Environment

The position requires you to be onsite in Alameda 5 days a week from 9 am to 1 pm. Prolonged periods of sitting at a desk and working on a computer are required. You must be able to lift up to 15 pounds at times. The company is growing and recently moved into a larger facility in Alameda to keep up with growth. It is a part-time role with hours from Monday to Friday, 9 am to 1 pm.

Pay and Benefits

The pay range for this position is $32.00 - $45.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Alameda,CA.

Application Deadline

This position will be accepting applications until Dec 24, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.