Job Information
Queen's Health System Talent Acquisition Specialist, Workforce Planning - HR (DLS Oahu) in Aiea, Hawaii
RESPONSIBILITIES
Diagnostic Laboratory Services, Inc. (DLS) is Hawaii’s largest locally owned and operated medical testing laboratory. DLS is considered a leader in the Hawaii, Guam and Saipan communities we serve. As an integral part of the patient care team, DLS uses state of the art testing and value-based informatics to promote optimal patient care and positively impact patient outcomes.
SCHEDULE
Regular Full-Time Position
Must be available Monday through Friday 8:00 am – 4:30 pm
Must be flexible with schedule changes to meet operational needs.
HIRING RANGE
$54,975.00 to $71,549.70 annually salary
Actual pay commensurate with experience
JOB SUMMARY
Responsible for performing all functions related to talent acquisition and promoting the employment brand. Uses independent judgement in sourcing, screening, assessing and recommending qualified talent for the organization. Plans, executes, and measures recruitment strategies. Provides organization wide customer service and general consultative support in all areas of talent acquisition in support of the Company’s strategy.
DUTIES AND RESPONSIBILITIES
Listed below are the major duties and responsibilities of this position. Essential job functions are identified with an *.
Performs full life-cycle talent acquisition and recruitment functions for the organization. (75%) *
Develops and implements talent acquisition plans based on specific positions. Ensures the efficiency and cost effectiveness of plans using a variety of media/sources including, but not limited to, job fairs, web postings, social media, professional networks, cold calling, print media, etc.
Develops and sustains ongoing pipelines for talent for high demand positions throughout the organization.
Evaluates the effectiveness of recruitment activities on an ongoing basis and makes adjustments as necessary.
Represents the company at job fairs and other Talent Acquisition activities.
Monitors recruitment promotional items and requests for purchase as needed.
Partners with department managers on current and future Talent Acquisition needs/plans.
Coordinates communication of job vacancies internally and externally.
Updates and maintains job postings on internal and external websites.
Verifies the accuracy of the current job descriptions (JD) for open positions and assists with minor revisions as needed.
Coordinates utilization of temporary agency services as needed. Maintains documentation as required by law and departmental policy.
Performs full recruitment life-cycle from posting, sourcing, screening, interviewing, to extending/negotiating the offer.
Facilitates the onboarding process. (10%)*
Coordinates post-offer activities including post offer physicals and drug tests.
Arranges travel, lodging and reimbursement for relocation expenses for selected applicants.
May conduct telephone reference checks on selected applicants, and alerts the hiring manager of any potential issues.
Ensures that thorough and complete background checks are performed via third party vendors.
Provides the new hire schedule for orientation week.
Develops training material for new employee orientation.
May distribute orientation materials and coordinate presenters.
May facilitate a portion of new employee orientation on a rotating basis.
Maintains accurate departmental files and information systems. (10%) *
Accurately enters and maintains data in the Applicant Tracking System (ATS).
Enters and maintains user data for employees and other authorized users in the lab information system.
Tracks event metrics including, but not limited to, attendees, contact information, cost, number of attendees, number of hires, etc…
Tracks postings, ads, and event costs.
Reports HRIS issues and problems. Coordinates effective resolution with appropriate parties.
Supports DLS management in their recruitment and staffing efforts and needs.(5%)
Generates reports for hiring managers and leadership for decision making purposes and to share recruitment data.
Assists with the development and presentation of management training on Talent Acquisition related topics.
Performs other duties as required.
Job expectations
Supports organizational performance and strategy by providing information and contributing to quality improvements as appropriate.
Takes a lead role in projects or initiatives as assigned.
Observes all safety and health regulations and works in accordance with DLS safety policies and procedures. Reports unsafe actions/conditions and injuries to supervisor promptly.
Maintains a positive work climate and effective working relationship with internal and external customers.
Maintains attendance as scheduled/assigned, consistent with DLS policies and procedures.
Attends and participates in activities such as, but not limited to meetings, required in-service programs, continuing education and competency assessments.
Models behaviors consistent with the mission, vision and shared values of the organization.
Maintains confidentiality of information in accordance with company policies and procedures.
Participates in the development of departmental plans and policies, conducting research as needed.
Identifies and analyzes problems, makes decisions and takes appropriate action(s).
Assists internal and external customers with questions, concerns, problems, etc.
Responds to questions and inquiries on recruitment-related human resources policies, procedures, programs and services, researches issues, identifies potential issues and refers complex issues to management.
Communicates relevant information to team members, supervisors, and other appropriate people in a timely and appropriate manner.
JOB DEMANDS
Communication Demands:
Ability to read, analyze and interpret professional journals, technical procedures, and governmental regulations, as appropriate. Ability to write reports, business correspondence, and procedure manuals.
Ability to speak effectively before groups of internal and external customers.
Typical Physical Demands:
Sedentary physical activity performing non-strenuous activities.
Requires fine manipulation and simple grasping.
Requires sitting for period up to two hours without a break.
Requires keying intermittently for up to four (4) hours a day.
Requires occasional lifting and carrying, pushing and pulling of supplies weighing up to thirty five (35) pounds.
Visual requirements include close vision, peripheral vision, and ability to adjust focus.
May require occasional air and ground travel.
Typical Working Conditions:
Work environment includes conditions common to an office environment with computers, printers and light foot traffic.
Generally works in an indoor, air-conditioned area.
QUALIFICATIONS
Education:
Required:
- Bachelor's degree from an accredited college or university. (Associate degree plus two (2) years of Human Resources work experience may substitute for a Bachelor’s degree. High school diploma plus four (4) years of Human Resources work experience may substitute for a Bachelor’s degree).
Preferred:
- Bachelor's degree from a recognized college or university in Human Resources Management.
Experience:
Required:
At least two (2) years of experience in Human Resources or in lieu of experience a Bachelor's degree in Human Resources Management.
Demonstrated knowledge in employment law and other regulatory and statutory requirements.
Preferred:
At least three (3) years of experience in Human Resources, with one (1) year recent experience in recruitment.
Human Resources Information Systems (HRIS) experience with PeopleSoft and Applicant Tracking System (ATS).
Healthcare experience.
Certification:
Preferred:
- Professional in Human Resources (PHR) certification and/or SHRM Certified Professional (SHRM-CP) certification.
Skills:
Required:
Ability to communicate effectively in English, both in verbal and written form.
Ability to work effectively both independently and with a team.
Excellent customer service skills.
Proficient in Microsoft Office Suite or similar application.
Ability to set priorities, assess/problem solve and make independent decisions with minimal supervision.
Ability to lead, facilitate a group process and coordinate programs and activities.
Ability to project a positive & professional image on behalf of the organization.
Equal Opportunity Employer/AA/Disability/Vet
Queen's Health System
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